Time Doctor is time tracking software that you can use to manage your outsourced workers or manage yourself to increase productivity. I have several workers around the globe and I needed to make sure that I am paying for the actual work done, because if person lives on the other side of the globe and works from home it is hard to know if they are working or browsing Facebook, watching videos on YouTube or taking care of their own business while you paying them hourly. This is why I started researching productivity software to manage my virtual team.
Why I need Time Doctor?
Working online for several years now, I constantly battle all kind of distractions and a lot of times I find myself failing – constantly checking email, Facebook, YouTube and other unrelated websites, while I suppose to be working on my projects. If this is ME – the person who cares about success of MY business THE MOST, what about my employees? If you check any statistics on how much time is wasted at work, it is something like:
The average worker is wasting 3 hours per 8 hour workday, not including launch and scheduled break-time
I have to admit I had heard about Time Doctor long time ago (when it was still in beta), but didn’t implemented it until recently, when I was forced to do so. I have several full-time employees that have been working for me for several years now and since we all live in different places around the world, they have very flexible schedule, they don’t have any fixed hours and can work any time of the day as long as they work 40 hours a week. In the beginning work output was great, but at some point it started to shrink to the point where I was presented with five 400 words articles as a result of 7 hours of work. I know for a fact (I write reviews all the time) that 5 articles of 400 words shouldn’t take 7 hours to write, unless it is highly complex subject. I needed a tool that would make sure that everybody gets paid for the actual work done and not for screwing around. This is why I installed Time Doctor for all my employees, myself included.
Time Doctor Productivity Features
Now let’s talk about Time Doctor most important features (see full list here) and how it helps to increase productivity and decrease wasted time:
Time tracking with Time Doctor is pretty straightforward – you choose/add task that you’re working on and click “Go” and the software will track time that you spend working on this project. If you need to take a break or do something that is not work related just click “Break”.
Avoiding Distractions and Accurate Tracking
Keeping in mind that you need to click “Break” every time you’re not working would be counterproductive, that is why Time Doctor does some neat things to insure accurate time tracking.
Accurate time tracking on autopilot
Let’s say you went to lunch and forgot to click “Break”, if your computer is inactive for 3 minutes Time Doctor will display notification “It seems kind of quiet on your end, are you working on…”, if you do not click conformation that you’re working Time Doctor will automatically log you out of your working session and deducts 3 minutes. This way you don’t have to worry about clicking “Break” button all the time, you can actually forget about it.
Webpage and application monitoring
Time Doctor monitors applications and websites that you use during your work session and displays notification “Are you working on…” if it detects excessive use of so called “offenders” like Facebook, YouTube, newspapers or personal browsing; if this activity is work related you can click “Yes” and it won’t bug you.
Time Doctor has an optional feature where you can enable screenshot recording for any member of your team and it will take screenshots of their screen every few minutes while they’re working. If they click break or not working on any of the tasks screenshots are not recorded. You as a manager or owner can later review screenshots for any period of time for any team members that has this feature enabled and evaluate their performance, if you see screenshot from activity that is clearly not work related you can delete it and this will deduct 3 minutes from their time. Your employees can also review and delete their own screenshots and I would suggest let them do it so they can monitor their own performance, which means less work for you.
Time Doctor Possible Obstacles/Concerns
You may face certain challenges when you decide to implement any time tracking or time management software. My personal experience shows that you may face some sort of “resistance” from workers that have been working for you for some time without time tracking software and get used to certain “working” behavior. Remember the statistic that average worker is wasting 3 hours per 8 hour workday, not including launch and scheduled break-time? So, if this may be true for some of your workers, they certainly won’t be exited as you are about implementing Time Doctor. On the other side I haven’t seen any resistance from new workers that have been introduced to Time Doctor right from the start. I simply tell them that this is a standard procedure in our company and this is how everybody else in our company works and gets paid. Make sure you address any privacy and safety concerns when you introduce them to Time Doctor and you should not have this problem.
You can’t improve productivity unless you know where time is spent and with Time Doctor you can get detailed report of working activity for any member of your team. There are several useful reports you can access anytime with Time Doctor:
- Poor time use reports:
This report provides you with list of potential non work related activities. Potential poor time use –
this is where a person visits a web site which may not be work related. The reason why it is “potential” poor time use is that these websites such as Facebook or YouTube sometimes are used for work. You need to decide if this is truly work related. Note that websites used for less than 10 minutes of total use are not included in this report.
- Absent or late time reports:
If there certain days or hours that your team members are required to work (for example 9-5) you can see if they have been late or absent using this report. Personally I try to keep my team schedule as flexible as possible so I do not set strict hours, but if your team resides in same geographical location and need to collaborate together you may set minimum or certain hours as required.
- Web and app usage reports:
With this report you can see which web sites were visited and applications used. This information is powerful for improving work processes.
Considering that every company is different, you can configure Time Doctor so it fits your needs: allow workers to add time for working off computer, set minimum/required time, enable/disable screenshots, assign managers etc… you can see full list of options here.
Time Doctor offers flexible pay as you go pricing structure with 30 days free trial, meaning that you get to use full version of the software with no restrictions for 30 days and then you can choose from one of the plans below, click here to start using Time Doctor:
- Free plan – has no analytics and no reports. It is for using the desktop software only and applies only to one user.
- $5/month – this is good for one person, which does not have any staff.
- $9.99/month for 2 users + $9.99 additional user/month
- $79/month – 10 users (+1 free user)
- $149/month – 20 users (+1 free user)
Is Time Doctor worth the price?
If you have at least 1 employee that is working more than 20 hours a week, Time Doctor is totally worth it, because it helps dramatically reduce wasted time and make sure everybody gets paid for the actual work done. If you’re like most online business owners and your average employee is working 40 hours per week, if they only waste 1 hour a day (which is likely to be more in reality) it is 5 hours a week or 20 wasted hours a month. Do you think it is worth paying $9.99/month to get back 20 hours’ worth of work? Click here to test drive Time Doctor for free for 30 days.